RP Staff on July 1, 2022, 3:30 pm

Reduce Employer Liability With An Employee Self-Service Payroll Portal

Reducing payroll liabilities helps companies save money and streamline payroll processing. However, using manual systems to track and analyze payroll liabilities is truly a nightmare. It can be extremely difficult to calculate store liabilities.

This can lead to missed payments and mounting liabilities.

Automatic payroll systems can help reduce liability with a self-service portal.

Today, we’ll share more about how you can reduce employer liability with employee self-service payroll.

Payroll Liabilities

Any payroll item that a business has yet to pay is considered a liability. For example, employee wages that a business has yet to pay count as a liability. Examples include:

Payroll taxes: state income tax, federal income tax, Medicare
Employee wages
Other payroll costs, like health insurance or retirement fund contributions

Ultimately, companies face liabilities for each payroll. When the liabilities are paid, they are removed. Therefore, most times payroll liabilities are short-lived. However, if the liabilities are not well-tracked, they can easily add up. Employers must know exactly which liabilities they are responsible for; otherwise, they will continue to mount each payroll cycle.

Beyond that, unpaid liabilities can lead to compliance issues or fines. Unpaid payroll taxes can cause a huge problem with the IRS, leading to hefty fees. Unpaid wages will decrease employee satisfaction and may result in employee turnover or even legal battles.

With manual payroll processes, it’s easy to overlook payroll liabilities. Furthermore, even calculating all the liabilities is difficult. The more employees you have, the more difficult it is. For this reason, manual payroll systems are prone to liability errors that may cost companies a lot in the long run.

How Employee Self-Service Payroll Reduces Liabilities

One of the best ways to manage your payroll liabilities is with automated payroll software. Making sure all payroll information is correct before payout helps to drastically reduce liabilities.

Self-service payroll software streamlines the process, giving employees direct access to their payroll data. Team members can quickly and easily manage their HR payroll tasks, including timecards and expenses. This way employees can ensure all the information is correct, which prevents unnecessary liabilities.

The self-service portal automatically calculates taxes and wages. This saves your HR team time and hassle, while also ensuring more accurate liability calculations. The top payroll software options handle tax liability deposits as well, which reduces the chances of missing those payments.

Furthermore, the system automatically updates and stores all information. This makes it much easier to keep track of liabilities. Viewing the data on liabilities is essential for accurate budgeting and forecasting. You’ll be able to gain clear insight into the costs related to liabilities and make data-informed decisions about liabilities.

The Bottom Line

Staying on top of payroll liabilities ensures your compliance and employee satisfaction. Payroll software is one of the best ways to manage and reduce liabilities. A self-service payroll portal allows your employees to check and update their information for more accurate payroll. It also tracks all liabilities, giving you an accurate overview of your costs. Beyond that, many top payroll systems will automatically pay tax liabilities and more.